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UGA Cooperative Extension: Georgia 4-H: Environmental Education

Burton 4-H Center

Trip Preparation Checklist

We appreciate your extra efforts and hard work to give your students a memorable environmental education experience. Below is a checklist to assist in planning your upcoming trip.

One Year in Advance

  • Make reservations
  • Review and mail the Burton 4-H Center contract along with contract policies and procedures accompanied by the deposit of $300

Six Months in Advance

  • Make transportation reservations
  • Make arrangements for an offsite field trip on the last day of your field study on your way back to school (if desired, not required)
Four Months in Advance
  • Host a parent/chaperone meeting to discuss expectations and trip itinerary     
  • Mail information letters and permission slips to parents/guardians
  • Collect money and forms from participating adults and students
  • Make arrangements for students not participating in the Burton 4-H Center field study

Two Months in Advance

  • Discuss pre-ordering T-shirts for the entire group
  • Submit any changes in total group numbers to avoid incurred charges
  • Designate an emergency contact who is not attending the field study
  • Review trip planner and choose classes
  • Plan school led evening program

One Month in Advance

  • Pre-order T-shirts (if desired)
  • Submit total group number and ALL special needs to Burton 4-H Center
  • Submit day and evening class selections to Burton 4-H Center
  • Submit dietary concerns, gender break down, total adult and student numbers to the Burton 4-H Center to receive proper dorm assignments
  • Handout packing checklist and trip itinerary

One Week in Advance

  • Notify Burton 4-H Center of any changes pertaining to group numbers or special needs
  • Review rules and expectations with students and participating adults
  • Have checks arranged for field study and T-shirt payments
  • Make learning group assignments of mixed gender groups
  • Make dorm assignments
  • Make name tags

If you have questions throughout the planning process,
please do not hesitate to call or email us.

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